Are you new to the virtual assistant (VA) world? Or have you just started a new business, or are you still in the process of launching your new business? Are you concerned about making all your hard work a success? We’re sharing three of our top tips to help you as a new virtual assistant or business owner succeed in your field! These tips are useful in any industry and have proven time and time again to help people succeed in their businesses.
Tip 1: Make Good Use of Your Calendar and Daily To-Do Lists
Manufacturers actually make calendars and to-do lists specifically for entrepreneurs and business owners. These can be exceedingly helpful when it comes to planning your days, weeks and months. As your business develops and your clientele grows as a VA, you’ll notice that your trusty old Apple calendar isn’t so trusty anymore and you need something with a little more room.
Additionally, writing out your daily tasks and reminders is a great way to visually see what your day is going to be like. Plus, when you write things down (as opposed to just typing them) your brain is more likely to remember what you wrote.
One thing to remember when you’re utilizing your daily to-do list is that you should only be setting goals for yourself that are attainable. One way you can do this is by writing down everything you need to do in one day, ranking tasks from most important to least important, and focusing on the more important things first. This ensures that the crucial tasks in your day are completed and if you don’t get to everything that’s okay.
Tip 2: Use Time Blocking to Complete Your Projects and Tasks
Time blocking can be helpful for people from CEOs to stay-at-home moms. This requires the use of a day planner (or a severely overloaded calendar). What it entails is blocking off time within your day to complete projects and tasks. For example, if you want to work out in the morning, you would block off one hour from 9:00 am to 10:00 am. If you need to drive to your gym you will want to factor that into your schedule.
Another example would be if you needed to review blogs prior to posting them. Based on how many blogs you have to review, you could block off three hours from 12:00 pm to 3:00 pm. Or if you find that you are a quick reader and only have a few blogs to review, you might want to block off less time.
Essentially, blocking off time for each task or project, you are promising yourself that you won’t schedule anything else during that time block. Additionally, you can go the extra mile and remove distractions (i.e. TV or phones) to really adhere to your time blocks.
Time blocking is a great option for anyone struggling with double-booking themselves or not achieving everything on their to-do lists.
Tip 3: Take Breaks Throughout the Day
One reason that employees are supposed to take their lunch breaks or 15-minute breaks within a workday is not only to down some leftovers but also to refresh their energy levels and help them re-focus on work. Whether you work from home or office space, it’s important to continually take breaks in your day. Obviously, you don’t want to be taking so many breaks that you’re unable to complete any work, but what seems appropriate for your workload or shift.
Breaks can include things like going on a walk outside or around the office, using the washroom, going for coffee and stopping to talk to a co-worker or friend. These, and so many more, are great ways for people to get their blood pumping, energize them and allow them to return to work with more focus and a clear head.